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6 Point Guide to Building Maintenance

A commercial premises is made up of much more than just rooms connected by doors. From the moment anyone enters the site, they will have already encountered various building elements with Building Maintenance requirements.

Our Guide To Building Maintenance

The complexity of managing a building is ever increasing. No longer are buildings looked after by an onsite caretaker or handyman. Building Maintenance has become a complex operation requiring increasing amounts of skills, knowledge and technology in order to manage a building, adhere to compliance requirements as well as make continual improvements to efficiency.

  • The Car Park Barrier – The first point of security to prevent unwanted visitors to the property, requiring regular maintenance to ensure the barrier is in good working order. Additionally, an on call security attendant to respond to the help/call button as well as electrical testing to ensure the electrical components are safe and tested for regular use. Ground maintenance to prevent weeds and shrubbery over growing in to and around the barrier components and road gritting so vehicles can drive up to, park at and drive off from the barrier safely.
  • The Entrance Way – Many people would assume this is where the Building Maintenance begins, however as per the car park barrier, a whole range of services have already been encountered. The entrance way may have a number of security elements in place, from CCTV, keycode access, key card access, intercoms as well as a keyholding service for emergency or out of hour access. Staff including security staff, receptionists and cleaning teams work in this area. Electrical components are tested as part of regular inspection and testing, as well as computers and other devices are subject to Portable Appliance Testing. The building temperature will be regulated from this point, Air conditioning may be at work to cool or heat the area.

Why is building maintenance important? There are a number of ways managing Building Maintenance can be done smarter and more effectively. Here is our 6 Point Guide to Building Maintenance Requirements:

1. Take Responsibility & Create a Plan of Action

Each market sector has its own responsibilities which affect Building Maintenance, particularly compliance-based requirements. As a Building Maintenance manager, it is essential to know each and every requirement and have a plan of action to ensure the property is safe and compliant. There are a number of areas to consider, ensuring safety and compliance.

Electrical Safety – Electrical Inspection and Testing, Electrical Maintenance and Portable Appliance Testing.
Fire Safety – Fire alarms, logs and wardens all contribute to ensuring fire safety.
Emergency Lighting – Emergency lighting help site users are able to remain safe, or safely escape a building in the event of normal lighting failure.
Pest Control – Failure to adhere to pest control measures can cause contamination and put your employees’ and consumers’ health at risk.
Water Testing – Water is a large risk factor for which all employers and landlords are obliged to regularly undertake water treatment and to act to limit this risk, particularly for Legionella.
*This list is not exhaustive and a full assessment of all factors contributing to building compliance should be considered.

The management of all responsibilities can be complex. By creating a plan of action which incorporates all responsibilities, compliance requirements inline with time restraints and schedules and undertaking Building Maintenance will become a simpler operation.

2. Plan In Your Planned Preventative Maintenance

Planned, preventative maintenance (PPM), more commonly referred to as scheduled maintenance is the maintenance to an element or component to a property, whether it forms part of the building fabric or mechanical and electrical components. PPM is a scheduled visit with an overall aim of ensuring the equipment is operating correctly and remove any potential for breakdowns or downtime. Carried out by a relevantly trained and qualified engineer.

3. Record Keeping

Although undertaking the Building Maintenance is the core task, it is essential to keep records. Records may include risk assessments, reports and certificates. This is the case for all repairs, tests and inspections. Record keeping will allow for easier management of Building Maintenance however it also offer a company the security of knowing all legal requirements have been met should something go wrong.

4. Keep Up To Date And Prepare For Change

Being aware of new changes relevant to Building Maintenance is essential. Additionaly ensuring an action plan is put in to place ahead of the changes to ensure consistency in Building Maintenance and compliance. Sourcing the relevant updates should not be a difficult, time consuming responsibility, once a reliable source has been identified and established, you should be able to keep up to date and prepare ahead of changes and the key dates involved. Planning ahead is the best way to reduce impact on a business and keep costs to a minimum.

5. Things Do Come At A Cost

There is a cost to compliance and Building Maintenance. This may include equipment, maintenance of the equipment, staffing, certification fees for a number of services such as water hygiene, security or portable appliance testing. However these costs are negotiable with your service provider and often greatly reduced by consolidating services to a Total Facilities Management provider. The alternative to budgeting for compliance and Building Maintenance is often the receipt of costly fines.

6. Outsource

As mentioned above, there is a cost to compliance and Building Maintenance, however there are significant savings to be made. If you need help with your Building Maintenance B38 Group have in-house experts who can support in the management of your Building Maintenance. From water testing to grounds maintenance, road gritting to inspection and testing. Running a business is time consuming, bringing in an expert to manage compliance will free up valuable time so you can concentrate on growing your business.

National Facilities Management Company

B38 Group are a national facilities management company based in Wakefield, West Yorkshire. We deliver our hard facilities management and soft facilities management services throughout the UK and Northern Ireland. Our national facilities management services support multi-sector businesses, organisations and SMEs.

As a leading provider of national facilities management services, we operate our fm services across all of the following market sectors:

Our team of hardworking, dedicated and experienced facilities management experts deliver essential and sustainable facilities management solutions to each and every one of our clients. We pride ourselves on delivering an exceptional facilities management service everyday. Here at B38 Group, we are focused on becoming the most reputable facilities management companies UK, we will achieve this by delivering appropriate facility management solutions to our clients.

B38 Group are a leading provider of nationwide facilities management services, our facilities management services are trusted by a number of high profile and blue-chip organisations. As a leading provider of nationwide facilities management services, B38 Group have been awarded a number of facilities management certifications including ISO Standards, CHAS and SafeContractor.

We offer a variety of facilities management services. Our facility management services covers everything from planned, preventative maintenance, M&E maintenance and water treatment services including Legionella testing through to winter gritting services, commercial cleaning services and waste management.

B38 Group are one of the fastest growing facilities management companies in the UK. Due to our recent growth, we are always on the look out for strong candidate to join our growing team of facilities management professionals. We are currently recruiting for a number of facilities management opportunities across the country. Take a look at our current facilities management careers.

Following reading our 6 point guide to Building Maintenance, if you are looking for support for your building maintenance requirements, please contact B38 Group on 0800 0806 247 or fill in the form below.

For more information on facilities management outsourcing to B38 Group, a reliable facilities management company simply fill in the form below with your request.

Get In Touch With B38 Group Today